Protecting personal information is a fundamental part of MindTopAI’s approach to mindful learning and digital interaction. All data collected through our platform is handled with awareness, transparency, and responsibility. The Privacy Policy describes what information we collect, why it is collected, how it is used, and how individuals can exercise their rights regarding their personal data. MindTopAI follows the Personal Information Protection and Electronic Documents Act (PIPEDA) of Canada and the General Data Protection Regulation (GDPR) of the European Union. Our objective is to maintain a calm, structured, and transparent privacy framework that ensures responsible handling of all personal information within our educational and organizational activities.
Responsible entity for data processing:
MindTopAI
9511 112 Ave, Clairmont, AB T8X 5C8, Canada
Phone: +17805121579
Email: info@mindtopai.com
Business Number (BN): 340971852
MindTopAI acts as the data controller and oversees the lawful collection, use, and protection of personal information.
Individuals may contact us at any time to request access, correction, or deletion of their personal data.
Each request is reviewed with care, documented properly, and processed in accordance with Canadian and international privacy regulations.
MindTopAI collects only the information necessary for communication, course coordination, and participation in our programs. This may include personal identifiers such as names, email addresses, or contact details provided voluntarily through forms or messages. Technical data such as browser type or session duration may also be recorded to maintain accessibility and platform stability. No unnecessary or unrelated data is gathered. All collection processes are clearly documented and based on the principles of minimalism, purpose limitation, and transparency.
Personal data is used solely to support mindful learning interactions, manage course communication, and ensure smooth participation in MindTopAI programs. The data helps us maintain accurate correspondence, provide information about ongoing sessions, and improve the clarity of our services. Information is never used for advertising, automated profiling, or unrelated outreach. Each processing activity is aligned with lawful, documented, and transparent practices under both GDPR and PIPEDA.
All personal information is stored within secure systems that apply technical and organizational safeguards to prevent unauthorized access. Access is restricted to authorized individuals directly involved in program administration or platform maintenance. Data is retained only as long as necessary for the intended educational purpose and is then securely deleted or anonymized. MindTopAI conducts regular reviews to verify data accuracy and maintain compliance with evolving privacy standards.
MindTopAI does not share personal information with third parties except when required by law or when essential for platform operation. Any service providers (such as hosting or email systems) are carefully selected and bound by confidentiality agreements that ensure equivalent data protection. Personal data is never sold, rented, or transferred for commercial purposes. All external collaborations are reviewed regularly to maintain accountability and adherence to privacy obligations.
MindTopAI applies multiple technical and procedural measures to maintain the confidentiality and integrity of all stored data. This includes encrypted communication (HTTPS), restricted internal access, secure login procedures, and regular security updates. Staff and facilitators are informed about privacy responsibilities, and our data protection practices are evaluated periodically to ensure consistency and improvement.
Under PIPEDA and GDPR, individuals have the right to request access to their data, correct inaccuracies, request deletion, or restrict processing in certain situations. All such requests can be submitted in writing to MindTopAI using the contact details provided. We respond to each inquiry mindfully, ensuring confidentiality and compliance with applicable laws. Every request is documented to preserve traceability and lawful accountability.
The MindTopAI website uses only essential cookies that support accessibility, navigation, and basic functionality. These cookies do not collect personal information beyond what is needed for stable site performance. Visitors can disable cookies through their browser settings, though some visual or structural elements may behave differently. No behavioral, advertising, or tracking cookies are employed.
Upon the first visit to the MindTopAI website, users are informed about the presence of essential cookies. Cookie preferences can be modified at any time using browser controls. MindTopAI uses cookies only to ensure a calm, responsive, and user-friendly experience. We do not include external cookie systems, and no third-party tracking mechanisms are integrated into the website.
MindTopAI operates in full compliance with the General Data Protection Regulation (GDPR) and Canada’s Personal Information Protection and Electronic Documents Act (PIPEDA). These frameworks ensure the principles of fairness, lawfulness, and transparency in personal data handling. Internal processes include periodic reviews, privacy audits, and staff awareness sessions to maintain continuous alignment with these regulations. Documentation of all relevant privacy activities is maintained for accountability and legal compliance.
When users contact MindTopAI through forms, email, or phone, the information provided is used only to respond to the inquiry. All communication is handled respectfully, without disclosure to third parties, unless necessary for response fulfillment or legal compliance. Correspondence is documented internally and securely deleted once no longer needed. We strive to maintain clear, mindful, and confidential communication throughout all interactions.
MindTopAI maintains digital environments that meet recognized data protection and usability standards. Access to systems is limited to individuals responsible for course organization or technical operations. All systems are monitored, updated, and reviewed regularly to ensure reliability and security. Any third-party tools used within the platform are reviewed for compliance and documented transparently.
Personal data is kept only for as long as it serves its educational or administrative purpose. After that, information is securely deleted or anonymized according to internal policy. Archived records are stored on protected servers within Canada, and retention schedules are reviewed regularly. MindTopAI ensures that only relevant and necessary information remains active at any time.
If data is transferred outside of Canada, such transfer occurs only when it ensures an equivalent level of data protection as required by law. Any external partners involved must comply with the same confidentiality, security, and documentation standards. Each transfer is assessed and recorded to maintain transparency and compliance with both PIPEDA and GDPR.
MindTopAI may update this Privacy Policy to reflect new regulatory requirements, technological improvements, or organizational changes. The most recent version will always be available on our website. Visitors are encouraged to review this document periodically to stay informed about any updates. All revisions become effective immediately upon publication on the MindTopAI website.
All privacy-related questions are managed with attentiveness and proper documentation. MindTopAI maintains a structured and lawful framework for handling personal information in accordance with both GDPR and PIPEDA. We value clarity, awareness, and calm organization in every aspect of communication.